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]]>Soon after starting with Excel , I came across the $ signs and absolute referencing possibility in the â€śA 1 column letter and row number notationâ€ť. I got slightly confused again later when I encountered the other notation type , ( â€śR C row and column number notationâ€ť ).

I have found it helpful to think slightly differently in this general area and try to explain at an early stage to someone learning about absolute and relative referencing in a slightly different way. This is because I feel the choice of terminology can be very confusing if , as is often the case, one first meets the â€śA 1 column letter and row number notationâ€ť first and then sometime later one is introduced to the â€śR C row and column number notationâ€ť

I would start with saying that Excel itself can hold internally the information relating to how a formula in a current main cell references another cell in two specific ways:

_1) A simple fixed r, c ( like y, x or j, i etc.. ) coordinate system. This is absolute referencing

_2) This second way effectively holds instead 2 vectors, rvec, cvec that are again held by Excel as fixed values and are based on the offset, or â€śhow to get â€śâ€śfromâ€ťâ€ť the current cell to the other referenced cellâ€ť.

Dragging down , copying and pasting over an extended range Area, or any array type entry using _1) will result in every new cell referencing the same original other cell. This is because the co ordinates are copied.

Doing the same with _2) means that the fixed vector values are copied instead. Hence cells offset from the original main cell will refer accordingly to cells offset by the same amount from the original other cell.

Having understood this, I would look at both â€śR C row and column number notationâ€ť and â€śA 1 column letter and row number notationâ€ť at the same time. I would consider the different notation convention as simply a different way to display the same thing. This is helpful, I feel, as often one is mislead into thinking that they are very different. It is just the terminology which, whilst having its uses, is very confusing.

( Consider for simplicity of explanation, that I am not considering mixed absolute and relative referencing, but noting that it is possible in both notation conventions )

In the â€śA 1 column letter and row number notationâ€ť: ( Not mixed case )

The use of a $ before the letter and a the use of $ before the number means that absolute references are being used for both the column and the row. As a cell is copied to other cells the reference, as seen displayed in the cell, will not change.

The absence of a $ means that relative references are being used. As a cell is copied to other cells the reference, as seen displayed in the cell, will change appropriately to refer to different cells.

The letter always refers to the actual column of the referenced cell. The number always refers to the actual row of the referenced cell.

Having a $ or not tells us whether we have absolute or relative referencing.

In the â€śR C row and column number notationâ€ť: ( Not mixed case )

The use of a simple number after the R and a simple number after the C means we are using absolute referencing for both the row and the column. As a cell is copied to other cells the reference, as seen displayed in the cell will not change.

To indicate relative referencing a pair of [ ]s are included, pseudo like

R [rvec] C[cvec]

As a cell is copied to other cells the reference, as seen displayed in the cell will not change. This is the significant difference: For â€śR C row and column number notationâ€ť in relative referencing we actually use the fixed row and column vectors rather than the actual cell r c coordinates.

Having a [ ] or not tells us whether we have relative or absolute referencing. ( So sort of the other way around to the â€śA 1 column letter and row number notationâ€ť )

I think often one confuses the R C as meaning relative referencing and leads initially to some confusion. Both notations are almost always interchangeable. It is just how the final reference is displayed that is different. This last point can occasionally be useful:

A nice example: I want to use a reference within a formula that will always refer to the current cell in which the formula is. I need some way to make that reference effectively have always rvec and cvec of zero. For the â€śA 1 column letter and row number notationâ€ť this is quite tricky. I do not have available a way to enter those rvec=0 and cvec=0 which I want to have. I would need to use the Name of a named range which is referenced, ( the RefersTo:= argument ), with relative referencing, such as using for that argument , !A1 ( workbooks scope here) , when the selected cell is A1.

If I changed my default Excel settings to â€śR C row and column number notationâ€ť, then in a formula I would simply use the reference R[0]C[0] ( or RC which defaults to R[0]C[0] )

Alan

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]]>This is excellent — thank you. I have been looking for something like this for a while. In Excel 2004, I created a dialog box that displayed a graph of a dynamic Row() . The dialog box was called via a macro.

Is there a was to hide the graph and call it on request

Regards

Brian

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]]>For example, if a date or value does not exist in a range is there a simple way to make the word NONE or words Not AVAILABLE be displayed instead.

Thanks in advance!

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]]>You just need to open Word Options > Customize Ribbon and select Developer tab. After this you can click Insert > Quick Parts > Document Properties and select your field. You will now see something like this: [Myfield]. Now if you want to hide this and just see empty placeholder, you need to turn on Design Mode on the Developer tab, delete [Myfield] and put a few spaces instead, then turn off Design Mode. After this you will have empty placeholder without any coding.

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